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Faculty Policies for OPSC Events
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The information below outlines OPSC's standard Faculty Polices for the Annual Conventions and Fall Conferences produced by the association.  If you have any questions about the contents below, please contact OPSC's Director of Meetings & Publications, Karl Baur, CMP, at 916-822-5246 or meetings@opsc.org.

 

Compensation AV Equipment
Disclosures
Reimbursements
Documentation Requirements
Presentation Tips

Compensation

  1. Honoraria: OPSC offers Fall Conference and Annual Convention Faculty the option to receive either (1) a $250 honorarium for each hour of presentation on the schedule or (2) a complimentary registration for the event at which they present, though many choose to waive compensation in this area to support OPSC and the osteopathic profession. Payments of honoraria are not made until after the event, through the expense reimbursement process.
  2. CME Credit: Speaker hours will automatically be reported to the AOA (for osteopathic physicians).  To be eligible for credit for the entire event, Faculty must be a registered attendee (either paid or comp'd) and complete the Overall Evaluation and Attestation Form at the conclusion of the program. 
 

 Reimbursement of Expenses

  1. All approved expenses and honoraria will be paid after the conclusion of the event.
  2. A Request for Reimbursement form will be provided via email to Faculty.  Submissions may be made to OPSC electronically, by fax, or by mail. 
  3. Receipts or similar documentation is required for all expenses claimed.
  4. A Request for Reimbursement will not be processed if any required CME Documentation is missing or incomplete.
  5. Pre-Approved Travel Expenses: OPSC will reimburse Faculty for the actual cost of travel between their home and the event location, as noted below.
    • Air Travel: Airfare may be reimbursed for up to $400.  Amounts in excess of $400 must be approved by OPSC in advance.
    • Personal Vehicle Mileage: Mileage to/from the airport or to/from the event location from home will be reimbursed at the IRS mileage rate at the time of travel, up to a maximum of 700 miles round trip.  Distances of more than 700 miles must be approved by OPSC in advance.
    • Parking Charges: Airport parking and/or venue parking for the event may be reimbursed for the actual expense incurred.
    • Shuttle/Taxi: Necessary shuttle or taxi charges to/from the airport of origin and to/from the event venue may be reimbursed for the actual expense incurred.
    • Lodging: OPSC will cover one (1) night's stay, up to an amount equaling OPSC's group rate at the host hotel for the event.  Upgrades or any amount in excess of OPSC's group rate will not be covered or reimbursed unless approved in advance by OPSC.  Faculty are responsible for securing their own lodging accommodations.
  6.  Meals: OPSC will not reimburse for meal expenses.  However, Faculty are eligible to participate in any meal function open to event attendees on the day of their presentation, even if not a registered attendee.

 

Audio-Visual Equipment

  1. OPSC will provide you with the following items for your presentation:
    1. Laptop (PC), pre-loaded with your presentation (if provided in advance)
    2. Sound hookup for audio playback from your presentation file
    3. Wireless Remote/Laser Pointer
    4. LCD Projector and Screen
    5. Lectern Microphone or Wireless Lavaliere (for rooms holding more than 40 people)
  2. OPSC occasionally uses online polling software at the Convention and Fall Conference.  You may opt out of using the online polling during your presentation if it is being used.
  3. Additional equipment requested for your presentation not listed above must be approved in advance by OPSC, unless provided by Faculty at no charge to OPSC.
 

CME Documentation Requirements

  1. Required Materials
    1. Educational Objectives: Faculty must provide 3-5 learning objectives for the presentation.  These are published in the Syllabus for the event.
    2. Self-Assessment Questions: Faculty must provide 7-10 multiple choice self-assessment questions for the presentation.  Questions are printed in the Syllabus and may be used for pre and post testing online.
    3. Session Description: Faculty must provide a description of their session, which may be used for marketing or informational purposes.  The description should be one or two paragraphs in length.
    4. Biographical Information and CV: Faculty must provide a current CV, as well as a short (one paragraph) bio.  Bios are used to introduce Faculty prior to their presentation.  CVs are not published and are retained solely for CME documentation.
  2. Presentation Materials
    1. PowerPoint is the preferred file type
    2. Please include source references on your slides for data included in your presentation
    3. Additional materials, if any, should be limited to no more than 10 pages and submitted as PDFs
    4. Presentations are included in the event Syllabus for attendees as PDFs.  Faculty must remove any copyrighted or protected material from the version submitted to OPSC for publication and/or request that materials containing such be withheld from publication.
  3. OPSC reserves the right to edit learning objectives, self-assessment questions, bios, and descriptions for space or time considerations.

 

Faculty Disclosure Policies

  1. To help ensure balance, independence, objectivity, and scientific rigor in CME programming, Faculty are required to disclose any real or apparent conflict(s) of interest that may have a bearing on the subject matter they present.
  2. Faculty must make audiences aware of products or treatments not yet approved/under review/investigation if addressing those products or treatments in their presentation.
  3. At no time during any lecture is there to be favoritism given to one drug, product, or company.  Nor is it acceptable to promote any product(s) used or provided by Faculty. [Promotional opportunities are available in the Exhibit Hall - contact Karl Baur, CMP at 916-822-5246 or meetings@opsc.org for more information].
  4. Details and manner of speech are at the discretion of Faculty.  However, OPSC prohibits the use of profanity or other speech during presentations which would be construed as offensive, derogatory, or considered in poor taste by a reasonable person.  It is understood that ideas and opinions expressed in presentations are those of the Faculty and not OPSC.
  5. Inclusion of a disclosure slide in your presentation is strongly advised and recommended.
  6. A disclosure form will be provided to you when you are confirmed as Faculty for an Annual Convention or Fall Conference.  You may also download a generic form here.

 

Presentation Tips

  1. Know your audience!
    • The majority of the audience (95% or more) will be comprised of DOs
    • Most common specialties are Family Practice and Internal Medicine, though most specialties are represented
  2. Arrive early (at least 30 minutes before your lecture)
  3. Do not read your presentation
  4. Use the "Rule of Six" when composing slides
    • No more than six lines of text per slide
    • No more than six words per line
  5. Use high contrast for text - dark text on a light background is best (lights will only be slightly dimmed)
  6. Cover all Learning Objectives
  7. Include 3-5 "take-aways" for the participants
  8. Leave approximately 10 minutes at the end for Q&A

 

 

2015 H Street, Sacramento, CA 95811

(916) 822-5246

(916) 822-5247

opsc@opsc.org

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